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Back to Vote 2020

 WASTE & RECYCLE SERVICES INITIATIVE

Proposed Action #2 (Single Waste/Recycling Vendor) will add the paragraph below regarding a single waste/recycling vendor, it becomes Bylaw 6.1.i and the following item in Article 6.1 renumbered consecutively (See Exhibit 2).

Bylaw 6.1.i – May contract with a single company as the provider of regular trash removal and recycling services to all residential Lots, with costs to be included in the annual homeowner fee. Services outside the scope of the SCOV contract may be contracted for by the homeowner at the homeowner’s expense.

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  1. Rates continue to escalate.
  2. Rates continue to vary greatly.
  3. Last vote failed by just 40 votes, perhaps due to inadequate explanation prior to the vote.  Many expressed regrets on how they voted after understanding the matter more fully.
  4. Residents continue to reach out to leadership for a solution.

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  1. Significant reduction in truck traffic (currently three contractors servicing SCOV, 6 trucks – 3 for trash, 3 for recycling – each service day) with attendant noise and disruption. Many complaints about excessive truck traffic initially led to the development of this proposal.
  2. Uniform low rate for all homeowners; no need to negotiate your rate with the contractor, which has been demonstrated to result in wide variation in rates that homeowners are charged.
  3. No need to start and stop service when you are away – if the container is out, it is picked up. No “restart fees” or similar charges for starting or stopping service.
  4. Residents would have a designated contact at Republic to deal with any questions or problems. Residents would also have access to the Republic web portal.
  5. Trash removal and recycling service for SCOV facilities (e.g., restaurant, Welcome Center, AFC) would be provided by this same contractor, with annual savings of approximately $9,000 for the Association, $3.62 per home.

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The annual dues for 2020-2021 (billed in June 2020) would include the waste/recycling fee of $134.40, and the contractor would be paid by the Association. Homeowners would no longer pay the contractor directly.

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  1. The major argument advanced against this proposal has been that, when the costs are included in the dues, snowbirds would be paying for services that they do not utilize when they are not in SCOV. This is true, but the annual rate of $134.40 is competitive with what many snowbirds are paying now for ½ year’s services.  Despite a modest increase in costs, many snowbirds have voiced their support for this proposal, recognizing the benefits to the general SCOV community.
  2. A small percentage of SCOV residents have two trash pickups each week.  Republic will not offer a second weekly pickup as an option.  Thus, those wishing a second weekly pickup would have to arrange for this with an alternative contractor and at their own expense.

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Exhibit 2

If the proposed addition to the Bylaws is approved, it would allow the Board to contract with a single provider for trash removal and recycling services for all lots.

  1. Waste & recycling would occur one time per week on the same day; which day of the week may differ with different neighborhoods in SCOV.
  2. Homeowners would have the option of using 35-, 65- or 95-gallon bins for trash or recycling service.
  3. If trash occasionally exceeds capacity of the container, extra bags would be picked up as a courtesy, i.e., at no charge.
  4. Proposals were solicited from all three contractors currently servicing SCOV. Of these, the most favorable proposal was that from Republic. In this proposal, the estimated quarterly cost would be $33.60, less than most homeowners are paying now and a uniform rate for all homeowners.
  5. The annual dues for 2020-2021 (billed in June 2020) would include the waste/recycling fee of $134.40, and the contractor would be paid by the Association. Homeowners would no longer pay the contractor directly.
  6. The contract is for three years with a 4% cap on year’s two ($139.80) and three ($145.32), both years 2 & 3 have less than a $6/year increase.
  7. Homeowners retain the option to contract, at their own additional expense, an additional alternative vendor for trash removal and recycling services.
  8. The individual residents would be responsible for cancelling their existing trash and recycling service if they are contracted with a provider other than Republic.
  9. The Republic contract for all homeowners would start on July 1, 2020.

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  1. April – Residents place bin orders
  2. May – Republic orders bins
  3. June – Republic delivers bins
  4. July – Services begin

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 FYI – Voting requirements

Quorum – 600 votes

Required to pass – A majority of the total votes of the Association or two-thirds (⅔) of those members voting on the matter, whichever is less (Bylaws 4.1).

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There are three sizes available (35, 65 and 95 gallon).  A sample of each bin is available for viewing in the Activity Center lobby.

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The Republic contract for all homeowners would start on July 1, 2020.

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Yes – The owner is responsible for cancelling their current waste/recycling service (if it is not with Republic) and any fees associated with the cancellation.

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With a July start date (beginning of third quarter), existing Republic customers paying on a quarterly basis would be phased into the SCOV contract.  Republic will adjust for payments made or not made and credit or bill to close out the personal account.

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Bins will be delivered at no charge. 

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One obvious complication is delivery of bins to snowbirds who are not here in June when delivery of bins is scheduled. It is requested that snowbirds arrange with a friend or neighbor to ensure placement of the bins in their garage after delivery. If this is not possible, the homeowner can make arrangements with Republic for delivery of bins after the snowbird’s return. 

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Sub-Associations (Ember Ridge and Green Tree) that already contract with Republic would be phased into the SCOV contract.  The Boards of these sub-associations would presumably adjust their dues, so their residents are not paying twice for trash/recycling services.

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The Association is involved at the request of residents and if the initiative passes, with the approval of the Membership.  The Association provides purchasing power for a fair and consistent rate.  The rate would not be as favorable if Republic was required to send out bills to each of the 2,488 homeowners versus just one to the Association. 

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$4.  Residents will need to negotiate this with Republic.

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If approved the residents will be sent an email that will help to identify the optimal time to receive the bin.  We request that, if possible, you arrange with neighbors to put the bin away. 

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You can use the same containers (no fee) or you can get new containers (no fee).

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The cost for the waste/recycling services will be included in your annual homeowner fees ($134.40 the first year).  There are no additional fees in this amount.  Environmental, fuel and administration fees have been waived.

 

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Simple answer is yes.  You don’t opt out, but rather don’t pick up a recycle bin or put the bin out.

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Eliminating the ability to individual contract for services was briefly considered, but rejected.   However, with the payment for the trash/recycle services for 1x per week, it is anticipated that majority of people will utilize this option.  That alone will reduce the number of waste & recycle trucks on the streets by four.  If they use Republic for the second pickup (an additional $4), then it’s another truck that week in those few areas.  It’s highly unlikely another company a rate better than the $4, so it’s reasonable to anticipate only the Republic trucks will be used for the second pickup.

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None.  However, SCOV will switch its commercial services to Republic at a savings to the Association of around $9,000.

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No, it will be included in the annual dues amount.  However, the Annual Budget Summary will address the addition of the trash services.

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No

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That hasn’t been determined yet, but it would be included in the budget summary that’s included with the annual mailing (dues mailing).

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Back to Vote 2020

PREFERRED SERVICES PROVIDER INITIATIVE

This authorizes the Board of Directors to enter into a ten-year contract with Comcast to allow Comcast to market themselves as the “Preferred Provider” to the Sun City Oro Valley Community Association, Inc.

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This is a marketing proposal, NOT a service proposal. It does NOT restrict SCOV residents in their choice of provider for internet, video, and/or phone service. It DOES identify Comcast as the “preferred provider” to SCOV residents, which offers Comcast some advantages in marketing their services while providing financial benefits to the SCOV Association that derive from the number of residents choosing Comcast as their provider. 

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  1. Residents could choose their services from whichever provider(s) they wish. They could use Comcast or any other internet, TV, phone, or mobile providers.
  2. SCOV would identify Comcast as its Preferred Provider in communications with Association members.
  3. SCOV could not market another provider or have any other bulk service agreements with a provider of internet, video, or phone services.  SCOV cannot prohibit CenturyLink, Direct TV, or other providers from direct marketing, but SCOV could not facilitate their marketing.
  4. Comparable fee guarantees – Comcast would not raise SCOV’s rates to compensate for Preferred Provider status.  Their rates would remain comparable to other nearby communities. They could still offer special deals, but the base rates would be competitive.
  5. The contract term would be ten years.

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  • Agreement would establish a new revenue stream for SCOV
  • Over $350,000 – Contract signing payment to SCOV
  • Over $100,000 – Annual revenue sharing with SCOV (estimate based on current 63% market saturation; could increase or decrease depending on Comcast market share)
  • Over $1 million – Revenue shared with SCOV over contract term (estimate based on above)
  • Revenues would reduce increases in annual dues and/or assessments for future SCOV operations or projects
  • Cost to residents = $0

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No

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 FYI – Voting requirements

Quorum – 600 votes

Required to pass – A majority of the eligible votes cast (Bylaws 4.1)

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This contract is about marketing Comcast in SCOV.  Residents will still need to advocate for themselves with Comcast for price and services.  However, there will be times when Comcast comes on site to make special offers that residents could participate in.  Additionally, Comcast will provide improvements to communities with preferred provider agreements over those that do not have them, so services may improve for those reasons as well.

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This has not been studied by the leadership to a great extent.  The waste initiative presented some of the challenges any bulk agreement would face which include those who are not here year round and the participation level of bulk services (what speed would all homes want/need, etc.).  The matter would need more study and interest before pursuing a vote.

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This proposal is not about services, it’s about the protected right to market Comcast services to SCOV through Association mechanisms.

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This proposal is not about services, it’s about the protected right to market Comcast services to SCOV through Association mechanism.  A bulk agreement for Internet has not been explored.

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Yes

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No, individuals are free to contract where they please.

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No, the Board has not discussed this contract with the technology club because this is not a contract for services, this is a contract for marketing purposes.

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Only unit addresses will be shared with Comcast…no names, emails or phone numbers will be shared.  Comcast will use the home addresses to build an account for Sun City Oro Valley in their system. They may send mailers just as they always have done in the past…just as CenturyLink does/can.

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Names, Phone numbers and email addresses will not be provided to Comcast.  Only unit addresses will be shared.  Since Sun City Oro Valley has public streets, it’s very difficult to limit door-to-door solicitation and enforce those rules.  We can remove door to door solicitation language in the contract and ask that comcast refrains from doing so, however, we cannot control what they do on public streets.

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Comcast

Comcast will encourage their marketing team to sign up new customers…just like any company trying to gain new customers.

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There will not be an “opt-out” for contact information as contact information will simply not be provided to Comcast. Only home addresses will be provided for the purposes of building Sun City Oro Valley into their system. For the first time, SCOV will be considered a community account and not 2488 random addresses.  The majority of the marketing will be through flyers and informational pieces that will be provided to the Association and property management team. The Association will determine the quantity and location of marketing materials on property.   Additionally, any onsite marketing that includes Comcast’s representatives physically on property, will be done through an event that is set up at the Auditorium and approved by the Association.  Attendance at the events are purely elective and do not require residents to attend.

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CCG has several Associations in the Tucson area that have entered an agreement such as this with Comcast, as well as, other providers. In Arizona, CCG has 43 clients that have entered into a similar contract.  Furthermore, they’ve facilitated approximately 900 of these agreements over the past 12-15 years their company has been in business.

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In our experience, for every 100 people that hate their cable company and there’s another 100 people that love the same cable company…it really doesn’t matter who the provider is, people base their opinion on their person experiences, and for that reason, it’s always a mixed bag.  At SCOV, I would argue that Comcast is perceived in a positive manner as 65% of its residents are subscribing to Comcast Internet, 58% are subscribing to Video Service and 33% are subscribing to Phone Service . While some of those are multiple service customers, I would surmise that more that 75% of the community are subscribing to at least one line of service from Comcast.   Furthermore, this type of agreement would not discourage potential buyers and decrease the property value. In fact, access to telecommunications, especially internet speeds, have provided an increase in property value and created desirable environments for new home buyers.  Comcast’s network is currently capable of delivering more than 1Gb of internet speed and will be rolling out 10Gb in the next few years.   And remember, this agreement does not require any resident to subscribe to Comcast.  Each and every resident can continue to choose their services from their provider of choice. Comcast is just one choice…as is CenturyLink, Dish and DirecTV.

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Currently there has been no specific action by the Board on where these funds will be allocated.  However, the Finance-Budget Committee will be making the recommendation to place them in the Capital Fund.

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PARKING

33-1809. Parking; public service and public safety emergency vehicles; definition

A. Notwithstanding any provision in the community documents, an association shall not prohibit a resident from parking a motor vehicle on a street or driveway in the planned community if the vehicle is required to be available at designated periods at the person’s residence as a condition of the person’s employment and either of the following applies:

1. The resident is employed by a public service corporation that is regulated by the corporation commission, an entity regulated by the federal energy regulatory commission or a municipal utility and the public service corporation or municipal utility is required to prepare for emergency deployments of personnel and equipment for repair or maintenance of natural gas, electrical, telecommunications or water infrastructure, the vehicle has a gross vehicle weight rating of twenty thousand pounds or less and is owned or operated by the public service corporation or municipal utility and the vehicle bears an official emblem or other visible designation of the public service corporation or municipal utility.

2. The resident is employed by a public safety agency, including police or fire service for a federal, state, local or tribal agency or a private fire service provider or an ambulance service provider that is regulated pursuant to title 36, chapter 21.1, and the vehicle has a gross vehicle weight rating of ten thousand pounds or less and bears an official emblem or other visible designation of that agency.

B. For the purposes of this section, “telecommunications” means the transmission of information of the user’s choosing between or among points specified by the user without change in the form or content of the information as sent and received.  Telecommunications does not include commercial mobile radio services.

https://www.azleg.gov/ars/33/01809.htm

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There is no change in the rewrite pertaining to this issue.  Cars can park in the driveway.  Cars should not park on the streets overnight except as outlined in our Rules.  The Rules currently provide 72 hours for RVs to load and unload.

 

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Motor vehicle includes auto, motorcycles and golf carts.

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No new rules here, just a rewrite of the current document.  He would still need to park in the driveway.

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It will be self-monitored or reported by neighbors. From then the policy for violations would be followed (ADM-007 Fine Policy & Enforcement Procedure).

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A process is in place for violations, including parking violations.  Please refer to policy ADM-007 Fine Policy & Enforcement Procedure.

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There are not new rules in this section.  It’s being rewritten.  Most of the rules you’re reading are already in the document, it’s just confusing.

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By approving this, you’re not creating new rules…you’re approving a rewrite that eliminate ambiguous language.  The current documents already prohibit street parking.  Currently an RV can be parked outside a home for 72 hours.

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The current rule already prohibits street parking.  Nothing new here.  What’s being voted on is a rewrite to eliminate ambiguous language.

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CAPITAL CONTRIBUTION

The Master Declaration language, as stated above, indicates, “the multiplier can be up to 2.0 as determined by the board.”  This limits the board to no higher than 2.0. If there were no limit the language would not include “up to 2.0”.

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To allow this to be a negotiated item at the time of sale.  It could be either the buyer or the seller to pay the fee.

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Yes.  Sun City Festival $275; SaddleBrooke Ranch $2,340; SaddleBrooke HOA #1 $2,483; Heritage Highlands $2,508; Quail Creek $2,556; Pebble Creek $2,800.

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Yes, many are similar.

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GENERAL

At the Association run forums the process to answer questions has most recently been to submit cards and have responses handled from those best suited to answer the questions.  However, there is a process for voicing opposing opinions.  See policy COM-003 Voicing of Opinions for the process.

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